WILMINGTON COLTS
FOOTBALL AND CHEERLEADING
BYLAWS Approved 01-23-2010
TABLE OF CONTENT Page
1. MISSION
STATEMENT……………………………………………………………..3
STATEMENT……………………………………………………………..3
2.
AFFILIATION…………………………………………………………….
3
AFFILIATION…………………………………………………………….
3
3. MEMBERS…………………………………………………………….
….3
….3
4. VOTING MEMBERS (Associate Members)
…………………………………………3
…………………………………………3
5. ORGANIZATION OFFICERS (EXECUTIVE BOARD)
……………………………….4
……………………………….4
6. ELECTION OF OFFICERS……………………………………………………………….4
7. TERMS OF OFFICE…………………………………………………………………..5
8. DUTIES OF EXECUTIVE BOARD MEMBERS……………….……………………..5-8
9. MEETINGS………………………………………………………………9
10. FISCAL DETAILS…………………….……………………………..10
11. LEAGUE EQUIPMENT AND PERSONAL EQUIPMENT ……10-12
12. ORGANIZATION PROPERTY AND FUNDS………………………………..…………12
13. COACHES…………………………………………………………13
14. REGISTRATION OFPLAYERS……………………………………14
15. PRACTICE SCHEDULE………………………………………………………………14
16. FOOTBALL TEAM ASSIGNMENTS………………………………15
17. REGIONAL OR NATIONAL TRAVEL……………………………16
18. CHANGES TO BY-LAWS…………………………………………16
19. Code of Conduct……………………………………………17
20. Members Behavior form…………………….…….………18
1 MISSION
STATEMENT
STATEMENT
The purpose of the Colts football Organization is to use football and cheerleading to develop well rounded young men and women; to promote the ideals
of academics, sportsmanship, fair play, teamwork, respect for authority, and physical fitness.
of academics, sportsmanship, fair play, teamwork, respect for authority, and physical fitness.
It is the goal of the Colts Organization to ensure that all of the children will have fun, learn correct football and cheerleading techniques and strategies, and
to put competitive teams on the field every Saturday.
to put competitive teams on the field every Saturday.
2
AFFILIATION
AFFILIATION
The Colts shall be a member of the Coastal Pop Warner League in
Wilmington, NC.
3
MEMBERS
MEMBERS
Membership is open to student athletes who live in the geographic boundaries approved by Coastal Pop Warner and who meet the national Pop Warner
eligibility guidelines.
eligibility guidelines.
4 VOTING MEMBERS (Associate Members)
4.1 All parents, guardians, and/or those adults who participate in
the Colts Organization shall be considered Associate Members and have
the right to nominate future league officers, provided they have met the
requirements listed below.
the Colts Organization shall be considered Associate Members and have
the right to nominate future league officers, provided they have met the
requirements listed below.
4.1.1 Attend at least two/thirds of the general meetings during the previous fiscal year.
4.1.2 They have read, signed and agreed to abide by the Parental Code of Conduct.
4.2 An Associate Member is a parent, coach, or volunteer who is
active in the Colts Organization for the current year and have met the
membership Requirements that have been set by the Executive Board.
active in the Colts Organization for the current year and have met the
membership Requirements that have been set by the Executive Board.
4.3 Associate Members do not have a vote at board meetings; this
duty will be reserved for current league officers.
duty will be reserved for current league officers.
4.4 An Associate Member’s term will begin on the date of the first
general meeting and expire on December 31st of the current calendar
year.
general meeting and expire on December 31st of the current calendar
year.
5 ORGANIZATION OFFICERS (EXECUTIVE
BOARD)
BOARD)
The Executive Board shall consist of the following members:
1)
Presi
dent
Presi
dent
2)
Vice
Presi
dent
Vice
Presi
dent
3)
Com
plianc
e
Office
r
Com
plianc
e
Office
r
4)
Equip
ment
Mana
ger
Equip
ment
Mana
ger
5)
Secr
etary
Secr
etary
6)
Cheerl
eading
Coord
inator
Cheerl
eading
Coord
inator
7)
Trea
surer
Trea
surer
8)
Fundr
aising
Coord
inator
Fundr
aising
Coord
inator
6 ELECTION OF
OFFICERS
OFFICERS
6.1 Elections will be the held by the third week in January at the time and place designated by the current Board.
6.2 Any person interested in running for a position on the Executive Board must be an Associate Member in good standing for one full
year before becoming eligible to run for an Executive Board position.
year before becoming eligible to run for an Executive Board position.
6.3 Any member interested in running for a particular office must submit in writing their name and desired office to the Secretary of the
Board not later than 2 weeks before the election.
Board not later than 2 weeks before the election.
6.4 No person shall hold more than one office at any one time unless it is approved by a 2/3 vote of the current board.
6.5 A board member is allowed to coach a team.
6.6 Should an officer resign during the year, the Executive Board shall vote on and appoint a replacement to fill the unexpired term.
6.7 Should the President resign, the Vice President (or the next in line in accordance with officers listed in section 5) shall assume the
duties of the President until the Executive Board elects a President.
duties of the President until the Executive Board elects a President.
6.8 To be eligible for nomination to any Board position, the nominee must have been present at a minimum of two (2) general meetings
during the previous year. If there is only one person nominated for an office and that person has not fulfilled the minimum meeting
requirement, the current Executive Board can vote (by simple majority), to waive the minimum meeting requirement.
during the previous year. If there is only one person nominated for an office and that person has not fulfilled the minimum meeting
requirement, the current Executive Board can vote (by simple majority), to waive the minimum meeting requirement.
7 TERMS OF
OFFICE
OFFICE
7.1 All officers will serve two-year terms, including the elected League President.
7.1.1 Founding Presidents position is grandfathered to an unlimited term until relinquished.
7.2 The positions of Vice President, Treasurer, Cheerleading Coordinator, and Equipment Manager will be elected to two-year term on
“odd” numbered years
“odd” numbered years
7.3 The positions of President, Secretary, Fundraising Coordinator,
and Compliance Commissioner will be elected to a two year term on
“even” numbered years.
and Compliance Commissioner will be elected to a two year term on
“even” numbered years.
7.4 Members of the Executive Board may hold office for consecutive terms.
7.5 Board members (excluding the Founding President) may be removed from office at any point when their conduct or actions are deemed
detrimental to the organization. A special meeting of the Executive Board may be called by any Board member and a vote will be taken to
remove the officer. A 2/3 vote of the current Executive Board is required for removal of one of the officers.
detrimental to the organization. A special meeting of the Executive Board may be called by any Board member and a vote will be taken to
remove the officer. A 2/3 vote of the current Executive Board is required for removal of one of the officers.
8 DUTIES OF EXECUTIVE BOARD
MEMBERS
MEMBERS
8.1 The duties of the PRESIDENT shall include, but are not limited to the following:
8.1.1 Preside over all organization meetings.
8.1.2 Review secretary and treasurer’s books monthly.
8.1.3 Notify the secretary of the date, time, and location of organization meetings.
8.1.4 Ensure that a representative of the Colts is present at Coastal Pop Warner Meetings.
8.1.5 Deal with parent concerns or complaints.
8.1.6 Plan and prepare, with the cooperation of the Executive board, an operating budget by
January 31st of each year.
January 31st of each year.
8.1.7 Secure practice facilities for all Colts teams.
8.1.8 Make recommendations to the Executive Board regarding the number and size of tackle
and flag football teams.
and flag football teams.
8.1.9 Set up, conduct, and coordinate with the Equipment Manager the player team
appointments.
appointments.
8.1.10 Arbitrate all disputes between football coaches.
8.1.11 Schedule and chair at least two coaches meetings (one must be held prior to the start of practice and another meeting will be held
prior to the first game of the season).
prior to the first game of the season).
8.2 The duties of the VICE-PRESIDENT shall include, but are not limited to:
8.2.1 Assume the duties of the president in his absence.
8.2.2 Chair all arbitration when conflict might arise within the league.
8.2.3 Schedule and chair at least two Coaches meetings (one meeting must be held prior to the
start of practice and another meeting to be held prior to the first game).
start of practice and another meeting to be held prior to the first game).
8.2.4 The duties of the SECRETARY shall include, but are not limited to:
8.2.5 Keep minutes of all general meetings held by the organization.
8.2.6 Keep a case file of Coastal Pop Warner correspondence.
8.2.7 Notify all board members, in writing, of date, time, and location of meetings.
8.2.8 Keep minutes of all Board Meetings.
8.2.9 Keep attendance record of all meetings.
8.2.10 Maintain the organization’s website.
8.3 The duties of the TREASURER shall include, but are not limited to:
8.3.1 Receive and deposit funds collected for the league in a designated bank.
8.3.2 Maintain an accurate record of all league income and expenditures.
8.3.3 Report the fiscal status of the league at all meetings.
8.3.4 Deposit all funds within two business days of receipt.
8.3.5 The treasurer will present an updated financial report upon request. This will include the
balance of funds at the previous meeting, amount and source of income since last meeting,
amount and reason for expenditures since last meeting, and current balance of funds.
balance of funds at the previous meeting, amount and source of income since last meeting,
amount and reason for expenditures since last meeting, and current balance of funds.
8.3.6 Prepare a year-end financial statement to be completed on or before January 31st of
each year.
each year.
8.4 The duties of the CHEERLEADING Coordinator shall include, but are not limited to:
8.4.1 Receive applications for all cheerleading Coaches and make recommendations for
placement to the Executive Board.
placement to the Executive Board.
8.4.2 Make recommendations to Board regarding the number and size of cheerleading teams.
8.4.3 Make recommendation to the Executive Board regarding the placement of cheerleaders
on teams.
on teams.
8.4.4 Investigate all complaints about cheerleading coaches and deliver the findings to the
Executive Board.
Executive Board.
8.4.5 Conduct the cheerleading coaches meetings (at least one meeting before the season starts)
and other meetings when deemed necessary or appropriate.
and other meetings when deemed necessary or appropriate.
8.4.6 Make financial recommendations to the Executive Board regarding the operating budget
for the cheerleading division.
for the cheerleading division.
8.5 The duties of the EQUIPMENT MANAGER shall include, but are not limited to:
8.5.1 Inspect all equipment for safety and serviceability prior to the league season and report
findings to the Executive Board.
findings to the Executive Board.
8.5.2 Coordinate the reconditioning of helmets as needed.
8.5.3 Make recommendations to the Executive Board by January 31st for new equipment
purchases for the coming season.
purchases for the coming season.
8.5.4 Inventory all league equipment after the season and give report to the Executive Board.
8.5.5 Issue and recover from all Head Coaches all league equipment.
8.5.6 Explore possibility and make recommendations for setting up an equipment exchange for
parents to donate used equipment and shoes.
parents to donate used equipment and shoes.
8.5.7 Investigate all complaints against any football coach and deliver findings to the Executive
Board for action.
Board for action.
8.6 The duties of the COMPLIANCE OFFICER shall include, but are not limited to:
8.6.1 Ensure that background checks are completed on all volunteers BEFORE THEY ARE
ALLOWED TO PARTICIPATE. Volunteers include any persons who will be in contact with
the athletes and their families; to include, but not limited to Executive Board members, all
coaches, team parents, etc.
ALLOWED TO PARTICIPATE. Volunteers include any persons who will be in contact with
the athletes and their families; to include, but not limited to Executive Board members, all
coaches, team parents, etc.
8.6.2 Inspect and assist in preparing the team books for Coastal Pop Warner.
8.6.3 Ensure that every child has all required documents (i.e., physical, report card, payment of
fees, etc.) PRIOR TO ANY PARTICIPATION. Report to the Executive Board any violation of compliance rules.
fees, etc.) PRIOR TO ANY PARTICIPATION. Report to the Executive Board any violation of compliance rules.
8.7 The duties of the FUNDRAISNG Coordinator shall include, but are not limited to:
8.7.1 Organize and coordinate activities for the purpose of solicitation of potential sponsors
for the organization.
for the organization.
8.7.2 Organize and coordinate other fundraising activities such as T-shirt sales.
8.7.3 Maintain control over funds received and make sure the funds are turned over to
Treasurer in accordance with established guidelines.
Treasurer in accordance with established guidelines.
8.7.4 No individual group shall solicit or accept donations, contributions, funds, etc., without
prior approval of the Executive Board. Any and all such funds, etc., shall be the sole property
of the Colts Organization and will be distributed according to organization guidelines.
prior approval of the Executive Board. Any and all such funds, etc., shall be the sole property
of the Colts Organization and will be distributed according to organization guidelines.
9
MEETINGS
MEETINGS
9.1 The Executive Board will establish a regular time and place and meet at least once a month in general/open session beginning in
August and continue meeting throughout the season.
August and continue meeting throughout the season.
9.2 There shall be one (1) monthly board meeting during season – time and place shall be left to the discretion of the President or
the Vice President. There shall be additional special board meetings as maybe necessary to conduct the association business.
the Vice President. There shall be additional special board meetings as maybe necessary to conduct the association business.
9.3 No Board action may be taken without a quorum of six (6) Executive Board members.
9.4 Representative from the coaching staff must be present at each
regular colt’s organization meeting excluding coaches who are also
League Officers. Executive Board may meet in special sessions as
deemed necessary by President.
regular colt’s organization meeting excluding coaches who are also
League Officers. Executive Board may meet in special sessions as
deemed necessary by President.
9.5 Association President or three (3) active board members may
call a special board meeting
call a special board meeting
9.6 Any special board meeting held with less than five (5) days
notice will require a quorum of 2/3 of the board.
notice will require a quorum of 2/3 of the board.
9.7 Action taken by a majority of Executive Board without a formal meeting is still considered Board action and will be filed with the
minutes of the Board.
minutes of the Board.
9.8 Any member of the Executive Board that misses three (3) consecutive scheduled meetings will be subject to replacement if agreed
upon by majority vote of the remaining Executive Board members. Excluding those with excused absences approved by the President.
upon by majority vote of the remaining Executive Board members. Excluding those with excused absences approved by the President.
9.9 Any individual that holds two positions on the Board shall have only one (1) vote.
9.10 Coastal Pop Warner meetings must be attended by at least one (1) Executive Board member. Senior board member present will have the
power of voting when necessary.
power of voting when necessary.
9.11 All meetings shall be conducted under Robert’s Rules of Order. The League Secretary shall notify each Board Member of any meeting.
9.12 A quorum consists of two-thirds or six (6) of the board membership.
10 FISCAL
DETAILS
DETAILS
10.1 All monies collected should be by check or money order. If possible, cash should not be collected. If it is necessary to collect cash, a
written receipt will be issued from a duplicate receipt book. All cash and receipts must be turned in to the Treasurer within 24 hours of
receipt.
written receipt will be issued from a duplicate receipt book. All cash and receipts must be turned in to the Treasurer within 24 hours of
receipt.
10.2 The Treasurer will keep a log of all money/checks received. The Treasurer will issue receipts for all money/checks received.
10.3 Only the President and the Treasurer will be authorized to sign checks.
10.4 The two individuals authorized to sign checks cannot live in the same household.
10.5 Ledger and account statements will be made available for review at all times at the request of any Executive Board member.
10.6 All expenditures must be approved IN ADVANCE by the Executive Board.
11 LEAGUE EQUIPMENT AND PERSONAL
EQUIPMENT
EQUIPMENT
11.1 The Head Coach assigned to each team shall provide a signed receipt for all Colts organization equipment issued to his/her team
members by the Equipment Manager.
members by the Equipment Manager.
11.2 The Head Coach is responsible for collecting all league property issued to his/her team and for turning over the property to the
Equipment Manager at the end of the season. The Head Coach who is unsuccessful in retrieving issued equipment will turn in the signed
receipt by the player’s parent/guardian, name of player, list of unreturned equipment, and a letter stating what attempts have been made to
recover the equipment.
Equipment Manager at the end of the season. The Head Coach who is unsuccessful in retrieving issued equipment will turn in the signed
receipt by the player’s parent/guardian, name of player, list of unreturned equipment, and a letter stating what attempts have been made to
recover the equipment.
11.3 The Equipment Manager is directly responsible to ensure that all league equipment is accounted for at the end of the season.
11.4 Any player who has not turned in any equipment from a previous season will not be allowed to register until they return or pay the
replacement cost for the equipment.
replacement cost for the equipment.
11.5 Each tackle football player must have the following required equipment:
11.5.1 Athletic supporter/compression shorts (*)
11.5.2 Sneakers or football shoes – NO METAL CLEATS (*)
11.5.3 Socks (*)
11.5.4 Mouthpiece (organization provides the initial mouthpiece) – COLORED – NOT CLEAR
(*)
(*)
11.5.5 Football practice pants with appropriate padding (*)
11.5.6 Shoulder Pads (*)
11.5.7 Helmet
11.5.8 Game jersey and pants
*player must provide
11.6 Each flag football player must have the following required equipment:
11.6.1 1. Athletic supporter/compression shorts (*)
11.6.2 2. Sneakers or football shoes – NO METAL CLEATS (*)
11.6.3 3. Socks (*)
11.6.4 4. Mouthpiece (organization will provides the initial mouthpiece) – COLORED – NOT
CLEAR (*)
CLEAR (*)
11.6.5 5. Shirt or jersey for practices (*)
11.6.6 6. Game jersey and shorts
11.6.7 7. Set of flags with belt
*player must provide
11.7 Each cheerleader must have the following required equipment:
11.7.1 Comfortable sneakers & socks for practice (*)
11.7.2 Cheerleading Shoes (determined by Cheerleading Head Coach) (*)
11.7.3 Uniform Socks as instructed by Head Coach (*)
11.7.4 Game Uniform (*)
11.7.5 Pom-poms
11.7.6 Cheer Coaches who make any additional items mandatory for their team must first have
approval from the Cheerleading Coordinator and the Executive Board. The additional
expenses cannot exceed the out-of-pocket expense limit currently set at $125 by the Coastal
Pop Warner Board.
approval from the Cheerleading Coordinator and the Executive Board. The additional
expenses cannot exceed the out-of-pocket expense limit currently set at $125 by the Coastal
Pop Warner Board.
*player must provide
12 ORGANIZATION PROPERTY AND
FUNDS
FUNDS
12.1 The Colts organization shall be a non-profit, tax exempt organization.
12.2 No board member or league officer will receive any compensation for their services on behalf of the organization.
12.3 No board member, or any other person in any way connected with the organization, shall receive any type of dividend or
compensation/distribution of assets from the organization.
compensation/distribution of assets from the organization.
12.4 All monies raised from fundraisers for post season events are only allowed to be used for roster coaches, players, cheerleaders, and
designated chaperones that stay in the hotel designated by the Colts Organization, Coastal Pop Warner, or National Pop Warner. Individuals
receiving compensation will also be in rooms shared by players or cheerleaders with a one adult to three players or cheerleaders ratio. Monies
can only be distributed for lodging, gas, and meals based on total amount collected.
designated chaperones that stay in the hotel designated by the Colts Organization, Coastal Pop Warner, or National Pop Warner. Individuals
receiving compensation will also be in rooms shared by players or cheerleaders with a one adult to three players or cheerleaders ratio. Monies
can only be distributed for lodging, gas, and meals based on total amount collected.
13
COACHES
COACHES
13.1 Each football team shall have one Head Coach and at least one Assistant coach. Coaches must meet Pop Warner minimum
requirements.
requirements.
13.2 All Coaches must submit a Pop Warner Coaches application and a copy of their driver’s license by August 1st in order to be considered
for a Head coaching position.
for a Head coaching position.
13.3 All Coaches will have a background check completed by the Colts Compliance Officer or designee.
13.4 Head Football Coaches will be selected by a committee consisting of the President, Vice-President, Secretary, Equipment Manager, and
Compliance Officer.
Compliance Officer.
13.5 . Assistant Coaches must be approved by the Executive board.
13.6 All Coaches must be certified by NATIONAL YOUTH SPORTS COACHES ASSOCIATION / USA FOOTBALL prior to working with
the athletes.
the athletes.
13.7 Head Cheer Coaches will be approved by the Executive Board.
13.8 The Head Coach will conduct himself/herself in a civil manner at all times, and shall be responsible for the behavior and conduct of his
assistant coaches, players, and parents/guardians. Coaches may be suspended at any time if his/her behavior is deemed detrimental to the
organization by the Executive Board.
assistant coaches, players, and parents/guardians. Coaches may be suspended at any time if his/her behavior is deemed detrimental to the
organization by the Executive Board.
13.9 The Head Coach will maintain a copy of player registration, physical, report card, and birth certificate on every player. This paperwork
will be kept at every practice and every game and made available for review by any member of the Executive Board or Coastal Pop Warner
Board Member.
will be kept at every practice and every game and made available for review by any member of the Executive Board or Coastal Pop Warner
Board Member.
13.10 Each Coach’s term expires at the end of the season. Coaches must reapply each season.
14 REGISTRATION OF
PLAYERS
PLAYERS
14.1 Registration start dates and end dates will be determined by the Executive Board.
14.2 The following information is required to register a participant:
14.2.1 1. Pop Warner registration form with signed parental consent.
14.2.2 2. Copy of birth certificate.
14.2.3 3. Payment of fees (non-refundable after certification).
14.2.4 4. Physical.
14.2.5 5. Copy of Report Card.
14.2.6 6. Release of Liability Waiver.
14.3 NO PLAYER OR CHEERLEADER WILL BE ALLOWED TO BEGIN PRACTICE UNLESS ALL THE ABOVE DOCUMENTS HAVE
BEEN RECEIVED AND APPROVED BY COMPLIANCE OFFICER.
BEEN RECEIVED AND APPROVED BY COMPLIANCE OFFICER.
15 PRACTICE
SCHEDULE
SCHEDULE
15.1 Practice will not begin prior to the first day of August, unless otherwise designated by Coastal Pop Warner or National Pop Warner.
15.2 Prior to Labor Day, practices will be limited to not more than ten (10) hours per week and no more than two (2) hours per day. After
Labor Day, practices will not exceed six (6) hours per week and no more than two (2) hours per day.
Labor Day, practices will not exceed six (6) hours per week and no more than two (2) hours per day.
15.3 A participant must attend the minimum practices per week set by the head coach in order to play in the game that week. Players failing
to meet the minimum practice will result in no participation on game day. At the head coaches decision a player may support team on sideline
wearing jersey only.
to meet the minimum practice will result in no participation on game day. At the head coaches decision a player may support team on sideline
wearing jersey only.
16 FOOTBALL TEAM
ASSIGNMENTS
ASSIGNMENTS
16.1 Returning football players will play on the same team as the previous year (if they are playing in the same age/weight division as the
previous year) when the number of teams within that division remains the same from one season to the next.
previous year) when the number of teams within that division remains the same from one season to the next.
16.2 If any siblings are in the same division, they will be placed on the same team.
16.3 Any player who lives within the Colts geographical boundaries and wants to play for another organization must receive approval from
the Colts President.
the Colts President.
16.4 The President may discuss the request with the player’s parent/guardian, with the Coach of the team they are seeking a release from,
and the other Coaches in the age group.
and the other Coaches in the age group.
16.5 The President will grant or deny the request. The President’s decision will be final and no refund will be given if player decides not to
participate.
participate.
16.6 Players who register late (after the teams are assembled will be placed on the team that need players in that age/weight division).
16.7 All players who register late will go through the Compliance Officer, who will place them on the appropriate team based on approved
bylaws.
bylaws.
16.8 New players, who did not play in the Colts Organization the previous season, will be assigned to divisions by the Board according to age
and weight guidelines set by the and National Pop Warner; without parental, coaching or other outside influences.
and weight guidelines set by the and National Pop Warner; without parental, coaching or other outside influences.
16.9 Returning players who don’t make weight by the end of the certification will be placed in the appropriate division by the Board
according to the guidelines set by National Pop Warner; without parental, coach, or other outside influences.
according to the guidelines set by National Pop Warner; without parental, coach, or other outside influences.
17 REGIONAL OR NATIONAL
TRAVEL
TRAVEL
17.1 If expense money is provided by the Colts Organization, all players/cheerleaders will stay 3 to a room with a selected coach or
chaperone that has the appropriate background check, unless for a medical condition. If the parents refuse, they will not receive any
reimbursement for the hotel. They must keep their child with them in the hotel at all times, and the parents must follow the same code of
conduct as the Coaches. If the parents are caught breaking these rules, their child may not participate in the regional or national activity.
chaperone that has the appropriate background check, unless for a medical condition. If the parents refuse, they will not receive any
reimbursement for the hotel. They must keep their child with them in the hotel at all times, and the parents must follow the same code of
conduct as the Coaches. If the parents are caught breaking these rules, their child may not participate in the regional or national activity.
17.2 All players, coaches, families and volunteers are responsible for their own Expenses. When funds are available, the Colts Organization
will try to help the teams offset some of the costs for travel. This assistance, however, is not guaranteed and will be addressed on a case by case
basis by the Executive Board
will try to help the teams offset some of the costs for travel. This assistance, however, is not guaranteed and will be addressed on a case by case
basis by the Executive Board
.
18 CHANGES TO
BYLAWS
BYLAWS
18.1 These bylaws can be changed or amended by the following procedure:
18.1.1 Proposed changes must be presented in writing to the Executive Board at a regular
scheduled meeting.
scheduled meeting.
18.1.2 The proposed changes will be discussed and then must “lay on the table” for 30 days
before being voted on by the Executive Board.
before being voted on by the Executive Board.
18.1.3 A 2/3 vote of the Executive Board is required to approve the change in Bylaws.
Wil
min
gto
n
Col
ts
Fo
otb
all
&C
hee
rle
adi
ng
min
gto
n
Col
ts
Fo
otb
all
&C
hee
rle
adi
ng
Code of Conduct and Members Behavior
From The National Pop Warner Office:
The National Board of Directors of Pop Warner has discussed with increasing concern the number and severity of incidents of parental violence and
misbehavior in youth sports.
misbehavior in youth sports.
We unanimously endorse parent meetings and parental education in all local Pop Warner Associations. We strongly recommend that every Pop Warner
Association have at least one pre-season or early season, meeting with parents of all participants.
Association have at least one pre-season or early season, meeting with parents of all participants.
Pop Warner Leagues, and their member Associations, should make clear what types of behavior are unacceptable, and that there are consequences for such
inappropriate actions. At the minimum, unacceptable behavior includes profanity, obscene gestures, verbal threats and physically threatening action.
inappropriate actions. At the minimum, unacceptable behavior includes profanity, obscene gestures, verbal threats and physically threatening action.
We have all seen and heard in the media numerous stories of verbal and physical attacks. None of us want to see any violent or profane occurrences in Pop
Warner. If not already detailed, each Pop Warner League should include in their By-Laws one or more policies that specify possible penalties for
unacceptable behavior. Such penalties may include banning from practices and competitions of any parent(s) or other adult guilty of unacceptable
behavior. In some rare cases, it may be necessary to prohibit participation of a child in Pop Warner due to repeated instances of inappropriate actions or
words by a parent, guardian or family member.
Warner. If not already detailed, each Pop Warner League should include in their By-Laws one or more policies that specify possible penalties for
unacceptable behavior. Such penalties may include banning from practices and competitions of any parent(s) or other adult guilty of unacceptable
behavior. In some rare cases, it may be necessary to prohibit participation of a child in Pop Warner due to repeated instances of inappropriate actions or
words by a parent, guardian or family member.
Several states have enacted laws that elevated any act of violence at a youth sports event to felony level. On the one hand, it’s encouraging that laws can
help protect our volunteers, but, on the other hand, it’s extremely disturbing that those laws are necessary.
help protect our volunteers, but, on the other hand, it’s extremely disturbing that those laws are necessary.
As a Board of Directors, we want all of you to be proactive in dealing with this inflammatory and potentially dangerous issue. Let us all make our best
efforts to allow the children in Pop Warner to have fun without rude or intimidating interruptions from parents and adults.
efforts to allow the children in Pop Warner to have fun without rude or intimidating interruptions from parents and adults.
The appropriate language for enforcement can be found in the National Rule Book under “Adult Code of Conduct.”
Adult
Code
of
Cond
uct
Secti
on 8
of
the
Pop
Warn
er
Rule
Book
Code
of
Cond
uct
Secti
on 8
of
the
Pop
Warn
er
Rule
Book
S1: In order to uphold the goals of Pop Warner and ensure that all participants have the benefit of a safe and fun learning environment, all parents,
guardians and other adults and attendees of Pop Warner events, including but not limited to practices, competitions, and banquets, must behave
accordingly in a respectful, courteous and sportsmanlike manner at all times.
guardians and other adults and attendees of Pop Warner events, including but not limited to practices, competitions, and banquets, must behave
accordingly in a respectful, courteous and sportsmanlike manner at all times.
S2: Any adult who is using alcohol, tobacco or non-prescription drugs and/or appears intoxicated at a Pop Warner event, and/or who is flagrantly rude,
attempts to intimidate, verbally abuse, heckles, taunts, ridicules, boos, throws objects and/or uses vulgarity or profane language/gestures with an official,
coach, volunteer, staff member, participant or other event attendee, must receive a verbal warning and/or be asked to leave a Pop Warner event. The
member organization may also provide a written warning to the individual regarding the misbehavior. The adult’s children may also be removed from the
event. Any adult, who commits one of the above stated offenses a second time, will be banned from any and all Pop Warner events for a period of one
year from the date of the second offense, and their children may also be removed from the program(s) for that time period.
attempts to intimidate, verbally abuse, heckles, taunts, ridicules, boos, throws objects and/or uses vulgarity or profane language/gestures with an official,
coach, volunteer, staff member, participant or other event attendee, must receive a verbal warning and/or be asked to leave a Pop Warner event. The
member organization may also provide a written warning to the individual regarding the misbehavior. The adult’s children may also be removed from the
event. Any adult, who commits one of the above stated offenses a second time, will be banned from any and all Pop Warner events for a period of one
year from the date of the second offense, and their children may also be removed from the program(s) for that time period.
S3: Any adult who physically assaults an official, coach, volunteer, staff member or participant or threatens grave bodily harm may be banned from any
and all Pop Warner events for one year from the date of the offense, and their children may also be removed from any and all Pop Warner programs for
that same period of time. After the ban has expired, if the individual commits another offense of the adult code of conduct, the individual will be
permanently banned from any and all Pop Warner events and the individual’s children may also be permanently removed from any and all Pop Warner
programs.
and all Pop Warner events for one year from the date of the offense, and their children may also be removed from any and all Pop Warner programs for
that same period of time. After the ban has expired, if the individual commits another offense of the adult code of conduct, the individual will be
permanently banned from any and all Pop Warner events and the individual’s children may also be permanently removed from any and all Pop Warner
programs.
Each participant has a signed MEMBER contract in which they have agreed to the following:
RULES & REGULATIONS
I hereby understand and acknowledge that as a member of
Wilmington Colts Association and a Pop Warner participant it
is my responsibility to comply with all rules and regulations
stipulated, adopted or recognized by Pop Warner Little
Scholars Inc. or any of its member organizations, including but
not limited to the Adult Code of Conduct, stipulated in Section
8 above and published in the Pop Warner Rulebook Any
non-compliance with any and all rules and regulations may be
cause for discipline and/or dismissal of my child/the participant,
myself, and/or any spectators or other persons affiliated with
the undersigned and the above named participant.
Wilmington Colts Association and a Pop Warner participant it
is my responsibility to comply with all rules and regulations
stipulated, adopted or recognized by Pop Warner Little
Scholars Inc. or any of its member organizations, including but
not limited to the Adult Code of Conduct, stipulated in Section
8 above and published in the Pop Warner Rulebook Any
non-compliance with any and all rules and regulations may be
cause for discipline and/or dismissal of my child/the participant,
myself, and/or any spectators or other persons affiliated with
the undersigned and the above named participant.
By my
signature
below, I
hereby
stipulate
that I
have
read, fully
understand
and
voluntarily
agree to
all of the
above
signature
below, I
hereby
stipulate
that I
have
read, fully
understand
and
voluntarily
agree to
all of the
above
ME
MB
ER
SIG
NAT
URE
ME
MB
ER
SIG
NAT
URE
DAT
E